Office of the Registrar
The custodian of academic standards, student records, enrollment management, and official certifications at Graceland Nursing Institute.
Desk Hours & Contact
- Office Location: Administration Block, Takoradi Campus
- Hours: Monday – Friday: 8:00 AM – 4:30 PM
- Email: registrar@graceland.edu.gh
Key Administrative Services
Select a category below to access guidelines for academic documentation, verification, and registration.
Official Transcript & Statement of Results Issuance
The Registrar’s Office maintains official academic transcripts for all active students and alumni. Official transcripts can be dispatched directly to employers, foreign evaluation boards, or higher learning institutions.
- Standard Processing Time: 3 to 5 business days from request approval.
- Express Processing: Available upon request at the Administrative Secretariat.
- Requirement: Applicants must clear all outstanding library and tuition balances prior to issuance.
Student Attestation & License Verification
We provide formal introductory letters and credential verification services for clinical attachments, visa applications, and registration with the Nursing and Midwifery Council (NMC) Ghana.
- Formal introductory letters for clinical hospital attachments.
- Credential attestation for local and international healthcare bodies.
- Matriculation registration and official student indexing.
Semester Course Registration & Academic Leave
All students are required to complete course registration at the start of every semester within the specified registration window.
- Late Registration: Attracts an administrative fee after the official deadline.
- Academic Deferment: Students seeking a formal leave of absence must submit a written petition to the Registrar at least two weeks before semester examinations begin.
Graduation Registration & Certificate Clearance
The Registrar oversees the clearance procedure for graduating cohorts, ensuring all academic requirements and NMC indexing checks are satisfied prior to congregation.
- Verification of final clinical logbooks and academic units.
- Issuance of graduation clearance certificates.
- Distribution of official certificates and diplomas.
How to Request Academic Records
A simple step-by-step procedure for students and alumni needing official documentation.
Submit Request
Complete the official Record Request Form online or in person at the Registrar's Desk on campus.
Account Clearance
Ensure all tuition fees, library loans, and clinical lab clearances are fully settled.
Collection / Dispatch
Receive your official sealed document in person or have it dispatched securely to your requested institution.